Programming Special Event Submission Form – Ohio Valley Filk Festival

Submission Form for Hosting a Special Event

NOTE- this is NOT the form for a music release event. If you are planning to release a music CD/Album, please go to our Music Release form instead.

Special events are typically scheduled in a separate room (NOT the Consuite) for a 90 minute to 3 hour block including setup and cleanup time. Your Special event will be displayed on the public schedule and may include a period of private setup time before-hand depending on your needs. Your event will then run one to two hours (or more) with additional time for cleanup if needed. If you anticipate needing more time than that, please include that information in the notes field below. While we cannot guarantee to accommodate you, we will do our best given our other scheduling constraints.

Please fill out all of the following information:

Title of Event (required):

We typically schedule rooms in 30 minute blocks. You should expect to be able to start setting up 5 minutes before your slot is scheduled, and we expect you to be packed up and out of the room at least 15 minutes before the end of your time slot. Please take this into account when selecting the amount of time needed for your special event. If you anticipate needing more than 5 or so minutes to set up, please note that below so that we can close the room for you on the schedule for setup before your actual event starts. If you select "other", please explain below.

Time Needed (required):

Your Name (required):

Your Band Name (if any):

Your Email (required):

Your Phone# at con (required):

This year, we are asking for preferences for time slots. We cannot guarantee that we will accommodate your choices, but we will do our best. Choices indicate START times. A range indicates that you might get any starting time within the designated range on the half hour. For instance, a range of 1 PM to 3PM means a possible start time of 1:00, 1:30, 2:00, 2:30, or 3:00 depending on how the rest of the schedule works out.

Time Slot 1st Choice (required):

Time Slot 2nd Choice (required):

Time Slot 3rd Choice (required):

I plan to participate in the Song Writing contest (required):

I plan to participate in the Iron Filker contest (required):

I plan to participate in the Chamber Filk Concert (required):

I have been asked to perform in another concert (please specify in notes below) (required):

This year, OVFF will be designating masks required and masks optional areas. As a host, it is your choice as to which type of area you would prefer for your event. We will be allocating space based on the preferences of each of our hosts for workshops, theme filks, and special events (other than a music release).

Masking Preference (required):

If you request it, we will TRY to send a reminder to you via text 5 to 10 minutes before your event starts. However, we cannot guarantee this text reminder- it is your responsibility to show up on time in the proper room to host your event whether or not you request a reminder.

Want Reminder at Con (required):

Description (50-100 word) of Your Event (required):

Your Short Biography (50-100 word) (required. If you have hosted for us within the last 5 years, you may say "on file" if you have no changes to your previously submitted biography):

Please list any additional hosts or helpers you will have at the event:

Other notes and time restrictions. Please especially list any performances you might be a part of or any other workshops/theme filks/special events you will be involved with so we can avoid scheduling conflicts (we will try to honor your preferences as well, but no guarantees on that). Please also include the amount of time you need for setup/cleanup (if any) and length of time you would like for the actual event- we typically schedule a 2 hour block, but can change this upon request:

IMPORTANT:
If you have asked someone to "just help out" even in an unofficial capacity, PLEASE let us know this in the space above so we don't schedule that person in 2 places at once.

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